Wednesday, March 31, 2010

How to Source a Baptismal Record

After a visit to a church, I found a copy of a of a Baptismal Certificate, in the Church books. How do I record that?


Please note: a Source, in Family Tree Maker is an artifact, book, document, film, person, recording, website, etc., from which information is obtained. The Source-Citation is where in the Source the information was found.


The first step would be to go to the Source Workspace, and on the right click on Add:




 The next screen, you will select New, since this a new Source for this file:



To select the appropriate Template for this Source, this is the screen that will be presented:



The next thing to do, is to note the Source Repository.For this example, I have a copy of the Baptismal Certificate, so the repository is in my files.



So, New is selected, which will bring up the following screen:


At this point, just fill in the blanks on this screen.



The Repository field has now been filled in. Now, click on the More button on the Right:




This is where the Template is Selected. The Source Group is Church Records. The Category is Church Books, as that is where the document was found, and that original record is held by the Church, so that is the Template Selected.



Clicking on OK, will bring up the Template to be completed. The Source Template is filled in. The book that was looked at was at St. Mary's Church in Windber, PA. The Record Book is recorded, the Repository is selected from the pull down menu,  and the comment is made that a paper copy is in the family file.




At this point, the completed template form indicates where the information came from and where a copy is now.


Clicking on OK will bring up the Source-Citation information screen. The Source Title is presented, and the Repository is completed. This Baptismal Record was a form attached to Page 74 and it listed the Parents, God Parents, and Clergy. The Citation Detail was entered (where in that book) and the text or summary of what was there is entered in the Citation Text.






Clicking OK will return you to the Source Workspace. Selecting the Source that was just entered, will present the Source-Citation Information.



Now, it's time to use that Source-Citation. Going to the People Workspace and selecting the person who is listed on that Baptismal Record and using the Person Tab, the list of Facts are seen. Since the Certificate had her name, the Name Fact is selected.





Since we want to add a Source-Citation to the Name Fact, the down arrow next to the New button is selected, or the use of the Control (CTRL) Key and the letter "S", will take you to where you select the Source-Citation. If that Source-Citation is used in subsequent People and Facts, use Existing Source Citation would be selected.

 From here, you select the Source Title from the Pull down menu to the right of the Source title.



Here is where you would enter specific information for this individual from this Source..



The Source-Citation has been completed. Below is what the Family Group Sheet would look like, if the Items to Include had a Check Mark in the Sources box for the Family Group Sheet.

 Family Group Sheets are found in the Publish Workspace, Relationship Reports, from in the list under Publication Types.

© 2010, copyright H R Worthington

5 comments:

  1. Thanks for the detailed "how-to" !!!

    ReplyDelete
  2. Greetings:
    I'm so happy I found this blog for citation Church Records.I have requested and received 12 certificates from two churches and looking forward to adding them to FTM(2019).

    In our Diocese many of the churches were merged, for example (from one of the baptism cert): Holy Spirit Church merged with Our Lady Star of the Sea(OLSS). Recently two other churches merged with OLSS and formed the Parish Saint Monica.
    When the merger took place, all documents were handed over to the new entity, St. Monica.
    The Baptism took place at OLSS , but the certificate reads : "Church of Saint Monica." So, the lead element would be OLSS or Church of Saint Monica?
    I'm thinking, the lead element would be OLSS and in the "Baptism Fact Note" a note about the merge.

    Any help or suggestions would be appreciated,
    Hugh

    ReplyDelete
    Replies
    1. Hugh,

      I include the Church Name in the Places field. That would be the name of the Church at the time.

      The Church Name where you found and received them From would be in the Citation.

      I would make Fact notes for at least the Baptism Fact and document that history of the document and Church history.

      Russ

      Delete
  3. Greetings:
    I'm so happy I found this blog for citation Church Records.I have requested and received 12 certificates from two churches and looking forward to adding them to FTM(2019).

    In our Diocese many of the churches were merged, for example (from one of the baptism cert): Holy Spirit Church merged with Our Lady Star of the Sea(OLSS). Recently two other churches merged with OLSS and formed the Parish Saint Monica.
    When the merger took place, all documents were handed over to the new entity, St. Monica.
    The Baptism took place at OLSS , but the certificate reads : "Church of Saint Monica." So, the lead element would be OLSS or Church of Saint Monica?
    I'm thinking, the lead element would be OLSS and in the "Baptism Fact Note" a note about the merge.

    Any help or suggestions would be appreciated,
    Hugh

    ReplyDelete
    Replies
    1. Hugh,

      I would use the name of the Church at the time of the Event.

      Russ

      Delete

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