Friday, January 27, 2012

How are we related?

How I found out that my parents were related before they were married.

The relationship between the person you have selected on your screen, will show the relationship between that person and the "Home" person. But, sometimes you may want to look at other relationships.

Family Tree Maker has a Relationship Calculator feature.

In my research, I found that my parents were related to each other before they were married. Here is how you can determine these relationships.

Go to the People Workspace, Person View, and click on the Tools menu. Select the Relationship Calculator.

This will bring up a screen, that will allow you to select the two people that you want to see how they are related.

In this case my father and mother. The First ICON to the Right if the Name, will bring up the Index, where you can select the names.. At first glance, is shows Husband and Wife. BUT, on the Relationship line, there is a Number 2. This indicates that there is another Relationship between these two people.

The pull down menu indicates that they are 5th cousins 2 times removed. By selecting that 2nd relationship the Right Hand Panel will show the relationships.

That's difficult to see the relationship, so click on the View Relationship Chart.

This is only a part of the full chat, but this view will show back to the Common Ancestor.

One other thing to do, is to Switch these two people in that earlier screen. There may be other, more distant relationships.

In this view, my parents are related 5 times.

Lesson Learned: I am asked many times, should I split may file, based on mother and father, or grandparents, etc. This is an example of the benefit of maintaining one file. You may miss this fun information.

Copyright © 2012 by H R Worthington

Thursday, January 12, 2012

Family Tree Maker for the Mac - FTMM-2 Update

An update for Family Tree Maker for Mac 2 is now available. This update resolves a number of reported issues from the community.
Fixes include:
•        Performance and stability improvements
•        Improvements to resolve sync errors
•        Improvements for handling downloaded media in synced trees
•        Syncing of accepted and rejected hints
•        Option to include/exclude Ancestry media in synced trees
This free update will be available the next time you open Family Tree Maker for Mac 2.

Sunday, January 8, 2012

FTM2012 - Different Cemetery Report

There are usually multiple ways to do a task, or prepare a report. A report that might work for me, as presented here, might not work for others.  This is especially true for users who are used to the Custom Report found in Version 16 and earlier.

Based on some feedback on this Blog Post: Family Tree Maker User: How to create a Cemetery Listing I thought I would create a different report. For an example a more detailed report about the people buried in a specific cemetery.

In the Publish Workspace, Person Collection, Custom Report, the first action is to Select the persons with information in the Burial Fact. Select Selected Individuals in the right hand panel.  I entered Burial Report in the Report Title.

This window will open, where you click on Filter In >, select All Facts, Select the Burial Fact, Any Data, and Exists.

That is selecting everyone who has any information in the Date, Place, or Description for the Burial Fact. This will move everyone in the file that meet this criteria from the Left column .o the Right. In this case, there are 101 people who meet that criteria.

Now to determine what information should be in the Report. Clicking on Items to Include left end of the Right Hand Panel, which will bring up the Items to include selection. In this case, I want to see the Name, Birth, Marriage, Death, and Burial Information. (top part of that window) but I want it sorted by the Burial Description field, where the Cemetery Name en normally entered. This will group the report by Cemetery, then the report will be sorted by Name.

Here is the resulting Report. It contains information about the individuals who are buried in each cemetery. Because the Burial Fact has the Place Name, that is also included the report.

But suppose you want only a report on a Specific Cemetery. Click on the Selected Individual button in the Right Hand Panel, then < Filter Out. We want to remove everyone who is NOT buried in the Green Mount Cemetery. Select All Facts, Burial, Description, Does NOT Contain, and type in Green Mount Cemetery, then OK.

This will provide the same information, but only those buried in the Green Mount Cemetery.


Copyright © 2012 by H R Worthington

Tuesday, January 3, 2012

Blog Summary

Who Knew?

I don't know about other Bloggers, but as a former webmaster for a number of websites, knowing IF your website is being viewed is important, how people find it, help the webmaster use tricks and tools to make the website visible to the intended audience.

This one a little different, in that it's more of a "How To" Blog. It still takes time to maintain, but is it being used, is it useful to the viewer.

I just received the weekly summary from a web counter and I am approaching 100,00 Page Views. From one who is not a writer, that number is incredible.

Thank you for visiting this Blog and I do hope that you find it helpful.

All the best,


Copyright © 2011 by H R Worthington

Monday, January 2, 2012

FTM2012 - Sources with Citations but without Links

Another common thing, at least in my file, is to have Sources with Citations, but no links between the Citation and any Fact. Also, People without Citations.

In an earlier post, I used the UnDocumented Fact Report.

Another way of locating people without Citations is to use the Source Group, Listed by Person menu.

Again, No ICON is an indication that this person has NO Citation. This is just on  the Name Fact, not like the Undocumented Fact Report. But for clean up, this might be a better way to start. Select a letter of the alphabet, and work through the list. You could review ALL of the Facts for the people without a Citation on the Name.

If you scroll down, to the very bottom of this list, will be an Unlinked listing. This is a listing of Citations what there is nothing linked to it.

Each of those Citations on the Right have not links to any Facts.

Normally, that Links tab would show the name and fact that is LINKED to that citation.

As with any clean up, especially this last one, it's a good practice to Back Up the file BEFORE you start deleting anything. In a number of the cases that I have already cleaned up, the Citation was valid, I just needed to Link it up to the appropriate Fact.

Lesson Learned: Review the Unlinked Citations from time to time. Back Up your file BEFORE Deleting these Citations.

Copyright © 2011 by H R Worthington

FTM2012 - Sources Clean Up - Sources without Citations

Every once in a while, I find it helpful to Clean Up information that I in my family file. My main research file was started with Family Tree Maker Version 3.4. It's been through each version and patch since. Not to mention, the learning curve in learning how "the new version" works. Things like doing a Merge of two files, before I knew what I was doing.

My goal for 2012 is to clean this file up. It will probably take a year to do so, but it needs to be done.

 A short time ago, I talked about a new feature that was added in a Patch for FTM2012.  FTM2012 Patch - New Feature - Undocumented Facts in which you can generate a report for all Facts that do not have a Citation linked to them. Its a very handy report. My smaller files are very clean. Running that report on this file is 462 pages long. Not going to print that. To get that report, go to the Publish Workspace, Sources Category, and select Undocumented Fact.






There is another way to do the same thing, but in smaller pieces, like in Surname Order / by letter. By going to the Sources Workspace, there are several ways to list the Sources as seen in the pull down menu under Source Grouping, Listed by: The choices are Source Title, which is the default listing, by Repository, or by Person.









We're going to start with the default, or Source Title: Notice the ICONS or lack of ICONS to the left of the Source Title. If there is NO ICON, there is not Citation. Basically, that Source is not being used in this file. By looking to the right, you will see Source Citation: 0.

That Source can be deleted by Right Clicking on the Source Title:

There are other options there as well, but we will Delete that Source.

Lesson Learned: Clean Up your Source Title Listing from time to time.

Copyright © 2011 by H R Worthington

FTM2012 - Exporting a Branch

How can I delete a small group of individuals in my file quickly?


How can I share a Branch of my family tree, that would include those not directly related?

These were features that were available with the All-In-One Tree in Family Tree Maker Version 16 and older. Since Version 2008, we had the ability to Export direct Ancestors or direct Descendants of the selected person. The Extended Family Chart is the name of the chart that replaced the All-In-One Tree.

Go to the Publish Workspace, select the Chart Collection, and select the Extended Family Chart.

Depending on the size of the file, a Chart will be created. This chart is a visual view of your tree. In reviewing the tree, you find an "island" of individuals. That is a few number of people that you want to Delete them or to move them to a file by themselves.

BACK UP YOUR FILE before proceeding

Selecting the first person, and then selecting others, while holding down the CTRL key, will allow you to select those persons to be deleted.

Then, Right Clicking on one of the individuals, will bring up a menu, where you can delete them.

Selecting Export, Selected Persons will bring up a screen to name the new file, with only those selected people in the new file.

The new family file has been created.

There are a number of way to work with the Extended Family Chart with the menu items shown below:

An example might be that you want to share all of the Descendants of a branch of your file, that are NOT directly related to the "Home Person" but are related to the ancestor of choice. By using "Select Person and All Descendants and Spouses" will allow you to create a new file with those individuals in that new file.

  • Select Person
  • Select Person and All Descendants
  • Select Person and All Descendants and Spouses
  • Select All instances of This Person
  • Select Person and nonspousal Relations
  • Select Person and All Relations
  • Select Generation
  • Select Generation and All Descendant Generations
  • Select All
  • Select All but This Node
  • Remove Person from Chart
  • Unmark All
  • Delete From  File
  • Export
  • Print this Page

Copyright © 2011 by H R Worthington

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