Showing posts with label Template. Show all posts
Showing posts with label Template. Show all posts

Monday, November 21, 2011

Which Template for an Index

In an ongoing dialog with Genea-Blogger, Randy Seaver, I mentioned to him that I followed a Hint on his Brick Wall, William Knapp. He posted what he found here: Exploring Family Tree Maker 2012 - Post 27: Doing a Web Search - Case 1 - Source Citations

Randy did a great job of documenting what he did and why. The end result is that he had actually seen the microfilm that had the information on it.


For me, I was having difficulty in selecting the most appropriate Template, within Family Tree Maker that would point me to find that Microfilm, or to the original document that was found. 


I did a websearch and found this entry.



















I viewed the information in that link:





















Confirmed that this was the right person, and noted two things. 1) the Source Information:

Ancestry.com, New Jersey, Deaths and Burials Index, 1798-1971 (Provo, UT, USA, Ancestry.com Operations, Inc., 2011), www.ancestry.com, Database online.and 2) what listed next:

"New Jersey Deaths and Burials, 1720–1971." Index. FamilySearch, Salt Lake City, Utah, 2009, 2010. Index entries derived from digital copies of original and compiled records.


Ancestry's entry in an Index of information, which is where I found it, but that is an Index from FamilySearch.org. I am gussing, that if I go to FamilySearch that I will find the same record, or index.

BUT, this isn't the record, only an index. The record was in a book in Newton, Sussex County, New Jersey, was transcribed and sent to the New Jersey Archives. I may get there, so I would want to see the record itself, if it still exists. Randy has seen the Film. I am not looking at the Film, so that isn't the Template I want to use.

After I did the merge, I went to the Sources Workspace, selected the Source that the merge provided, and Clicked on the Pencil ICON to Edit that Source. That will bring up the Edit Source screen. In this case,  I wanted to Change the Source to a Template.














Clicking on Change and started to type Death (dea), as a keyword, so see what templates would be available. What seemed to be obvious was that this is a Local Record, from a Vital Record Register. So, I selected that template.
















That brings up a screen for me to fill out.
















Notice that as you tab through the fields, you will be prompted as to what goes in that field.

New Jersey, Sussex County, Local Jurisdiction would be Newton, etc.














So far, this looks good. But then I looked at the Reference Note for this new Citation:


Newton, Sussex, New Jersey, "New Jersey Deaths and Burials Index, 1798-1971", Database online.;  www.ancestry.com.

To me, that Reference Note is what I would "like to be looking at" directly (wishful thinking) and NOT the "Index" that I am actually looking at. So, that isn't the right Template.  Had I seen the actual register when I visited Newton last week, that is what I would have selected.

I then went back to Change and didn't use the Keyword but did the manual selection process for an Artifact and Archives, selected Archived Material, and Digital Archives.






















Clicking OK brings up this screen;














What that gave me for a Reference Note was:

"New Jersey Deaths and Burials, Index 1798-1971", Ancestry.com Operations, Inc, Ancestry.com (www.ancestry.com), Online Database.


I'll keep that one. Like Randy, I am not sure that is enough information, but the Citation does tell me that it IS and Index, the name of the Document, and that I was looking at Ancestry.com when I found the information.


At this point, I can now check, since FamilySearch was mentioned, that I could go there to do further searches, especially for the MicroFilm Randy mentioned, or to the New Jersey Archives in Trenton, where this record should be located.

Thank you Randy.



Copyright © 2011 by H R Worthington

Thursday, April 1, 2010

How To: Source a Book

So, you found and purchased a book that has genealogical information about your Family. How do you Cite your Sources from this book.

When I pick up a book, for the first time, I start at the Sources Workspace. This same process can be done from the People Workspace, Person Tab, and selecting a Fact. But I will start in the Sources Workspace to enter the information about this book. Will add Source-Citation information later.

Going to the Sources Workspace, selecting Add, on the Right side of that screen, an Add Source window will open. For this example, a Keyword will be used to locate the correct Template. "Book" is entered:




Below is the types of Books that have specific Templates.




The Book is a Print Publication. So that entry is selected:


Selecting that will bring up the Add Source Screen to be filled in. All of this information is in the front cover of the book. There is no call number or an ISBN number.



Clicking OK will bring up a completed Source Citation screen.


As it appears that there is a lot of information in this book, the other fields will be left blank, at this point.

Since some of the following steps have been covered in other blog posts, screen prints won't be here.

Going to the People Workspace, Person Tab, the information about the individual is entered. In this case, the Name is Ellwood Palmer Strode. The Name Fact is selected, at the top of the list of Facts, the Right Hand (RH) Panel will present his name and under the name is the Fact, Sources, Media, Notes line. Selecting New and select Use Existing Source-Citation selection, which will bring up a screen, where you select a New Copy. Keep in mind that earlier, the Source-Citation was left blank, but want to use that same Source-Citation for specific information about this person and fact.




The new (copy) of the Source-Citation screen is presented and is filled in. In this specific book, each individual has a Number followed by the name. In addition to the number and name, the page number is entered. Since there is more information on this page, the details of that information will be put into the Notes section for this individual. That is noted in the Citation text, for clarity in End Notes.



Going to the notes section for this individual, specific information is recorded. Because there are written notes in the book, they are also noted. Also, there is some missing information in the book. For clarity, the Text in this paragraph are marked in Bold, as a reminder to pick them up as Facts for this person and other people in this family.


Since this has his Birth Date, that Fact is entered, with birth date and location.


This time, since the same source-citation is going to be used, the New pull down menu, and the Use Existing Source Citation and the Link to Citation option is used. Since there may be multiple 'existing' Source-Citations, placing the mouse cursor over the specific Source-Citation will bring up more details on that Source-Citation. The screen capture would not show in the following screen. The right Source-Citation entry is selected AND the Link to Citation button is used this time.




Let's see what we have so far. Going to the Publish Workspace, Individual, Individual Report, the following Report is generated. The Items to include ICON, in the RH Panel, is verified to Include Sources in the Report. The Birth and Death Facts were entered and Cited. There are subscript number at the end of the Facts with Source-Citations and the Source is shown at the end. The text from the Notes section is also included.




After entering more information from what is indicated in the Notes, return to the Publish Workspace, Relationship Collection and the Family Group Sheet to see the current statue of this Family. As above, each fact indicates that a Source-Citation is associated with it, and is presented at the end of Family Group Sheet.



Going back to the Source Workspace, each Source can be Rated. In the Center panel, at the bottom, is a list of people using that Source-Citation. on the tool bar between the top and bottom of the center panel is a Start. Clicking on that Star will allow the user to Rate the Source. Selecting the "Use standardized ratings" check mark, there are four questions that you select and the details are on the Right. In this case, there are primary sources needed and needs some follow up. As noted above, some of the information on the page about this person are hand written. You can note your justification at the bottom of that screen.


Closing that window, with the OK button, the Source-Citation screen appears. So see details about that specific Source-Citation, hi-lighting it will provide the details on the Right and who is using that Source-Citation on which Facts.


Selecting the "[no source-citation information]"  link shows blanks on the right and the indication that no one is using it. This is there so that it can be selected for the next person listed in the text from the book. It is basically a blank Source-Citation and not being used. Because there is much more information, that [no source-citation information] line will remain.



Returning to the next person mentioned, selecting the name, or other Facts, the New Source, Link to Existing Source-Citation menu is uses, and Create New Copy




Returning to the updated Family Group Sheet, in the Publish workspace, Relationship Collection, the second Source-Citation appears. What was added, based on the text in the notes, the Birth Date and location was added, with it's source-citation.


These steps are repeated until the information in this book are entered and cited. 



© 2010, copyright H R Worthington

Wednesday, March 31, 2010

How to Source a Baptismal Record

After a visit to a church, I found a copy of a of a Baptismal Certificate, in the Church books. How do I record that?


Please note: a Source, in Family Tree Maker is an artifact, book, document, film, person, recording, website, etc., from which information is obtained. The Source-Citation is where in the Source the information was found.


The first step would be to go to the Source Workspace, and on the right click on Add:




 The next screen, you will select New, since this a new Source for this file:



To select the appropriate Template for this Source, this is the screen that will be presented:



The next thing to do, is to note the Source Repository.For this example, I have a copy of the Baptismal Certificate, so the repository is in my files.



So, New is selected, which will bring up the following screen:


At this point, just fill in the blanks on this screen.



The Repository field has now been filled in. Now, click on the More button on the Right:




This is where the Template is Selected. The Source Group is Church Records. The Category is Church Books, as that is where the document was found, and that original record is held by the Church, so that is the Template Selected.



Clicking on OK, will bring up the Template to be completed. The Source Template is filled in. The book that was looked at was at St. Mary's Church in Windber, PA. The Record Book is recorded, the Repository is selected from the pull down menu,  and the comment is made that a paper copy is in the family file.




At this point, the completed template form indicates where the information came from and where a copy is now.


Clicking on OK will bring up the Source-Citation information screen. The Source Title is presented, and the Repository is completed. This Baptismal Record was a form attached to Page 74 and it listed the Parents, God Parents, and Clergy. The Citation Detail was entered (where in that book) and the text or summary of what was there is entered in the Citation Text.






Clicking OK will return you to the Source Workspace. Selecting the Source that was just entered, will present the Source-Citation Information.



Now, it's time to use that Source-Citation. Going to the People Workspace and selecting the person who is listed on that Baptismal Record and using the Person Tab, the list of Facts are seen. Since the Certificate had her name, the Name Fact is selected.





Since we want to add a Source-Citation to the Name Fact, the down arrow next to the New button is selected, or the use of the Control (CTRL) Key and the letter "S", will take you to where you select the Source-Citation. If that Source-Citation is used in subsequent People and Facts, use Existing Source Citation would be selected.

 From here, you select the Source Title from the Pull down menu to the right of the Source title.



Here is where you would enter specific information for this individual from this Source..



The Source-Citation has been completed. Below is what the Family Group Sheet would look like, if the Items to Include had a Check Mark in the Sources box for the Family Group Sheet.

 Family Group Sheets are found in the Publish Workspace, Relationship Reports, from in the list under Publication Types.

© 2010, copyright H R Worthington

Wednesday, October 21, 2009

Source Citation Template - Find-A-Grave

This series of Blog posts will expand each of the Groups and show the various Categories that will appear on the Category menu. The list of Categories to select from. Each of these categories are referred to in Evidence Explained by Elizabeth Shown Mills

 There have been several Blogs, written today  (10/21/09), on How to Cite a Gravestone from the Find-A-Grave website.

As a contributor to Find-A-Grave as well as posting a blog on Tombstone Tuesday, I thought it was time to continue the Use of the New Templates found in Family Tree Maker Version 2009 and now 2010 and address this specific issue..

Here are two Blog Entries that might be of interest on the topic of Citing Find-A-Grave information:


and



In researching Tombstone Pictures on Find-A-Grave, a photograph of the Headstone of Hiram Deats, Jr. Based on the information in my Family File, this was the correct Hiram Deats, Jr.



Figure 246

Downloaded the image to the Media Folder for this Family File, gave it a filename that was meaningful (Deats-HiramJr) and Added it to the Media section for this person (People Workspace, Person Tab, Media tab in the Center).

Hi-Lighting that image, and going to the Right Hand Panel (RH Panel), and selecting the Burial FACT that was already known, from a Cemetery Visit, Selected New, Add New Source-Citation in the Source-Citation portion of the RH Panel.



Figure 247


This brought up a New Source-Citation Screen (2), where New was selected. This brought up another screen, where More (3) was selected, as this is where the Templates are chosen from.


There is a more detailed description on this blog post:


Source Citation Template - Source Group

In that blog the various Source Groups were discussed. From the list of Groups, Cemetery Records (1 below) appear to be the best match. That would be Group 3 

 


Figure 248

Looking at the Category Listing, Grave Markers appear to be the best choice for this Headstone photograph. Selecting the specific Template would be the next choice and that would be Online Image.




Figure 249


This completes the Selection of the Template, but now to "fill in the blanks" for the Find-A-Grave Source.



Figure 250

The Create surname, in this case, is Find-A-Grave. No Creator forname is required, but the Web Site Title (Find-A-Grave) and URL (http://findagrave.com) is entered. The year is also entered.

Clicking on OK will bring up a Specific Source-Citation screen.




Figure 251


For this example, the Date of the Citation was entered in the Citation Details, and in the Citation Text box, the information was transcribed from the photograph of the headstone. Giving Credit to the photographer would also be acceptable.

The Source-Citation will appear like this:

Find-A-Grave, Find-A-Grave, digital images (http://findagrave.com), October 21, 2009. Photograph of the headstone of Hiram Deats Jr - Born Sept 10 1853 - Died Feb 6 1928 - Cherryville Baptist Cemetery Cherryville, Hunterdon County, New Jersey.

Note: When entering information into the Citation Text field, the Enter Key (return) will NOT be recognized in the end note (Source-Citation). In this example you will see Dashes (-) in the entry. "Hiram Deats Jr - Born Sept 10 1853"

Evidence Explained: 5,16, page 229 

Friday, July 24, 2009

Source Citation Template - Group 12 - Publications - Periodicals, Broadcastes, and Web Miscellanea

Continuing with the discussion on the use of the Source Citation Templates started

Source Citation Template - Source Group


This series of Blog posts will expand each of the Groups and show the various Categories that will appear on the Category menu. The list of Categories to select from. Each of these categories are referred to in Evidence Explained by Elizabeth Shown Mills

Group 12: Publications—Periodicals, Broadcasts, and Web Miscellanea

Category: Periodicals
QuickCheck Model: Pages 779 - 786

Category: Broadcasts and Web Miscellanea
QuickCheck Model: Pages 787 - 790

Source Citation Template - Group 11 - Publications - Legal Works and Government Documents

Continuing with the discussion on the use of the Source Citation Templates started

Source Citation Template - Source Group


This series of Blog posts will expand each of the Groups and show the various Categories that will appear on the Category menu. The list of Categories to select from. Each of these categories are referred to in Evidence Explained by Elizabeth Shown Mills

Group 11: Publications—Legal Works and Government Documents

Category: Book—Basic Format
QuickCheck Model: Pages 727

Category: Legal Reference Works
QuickCheck Model: Pages 728 - 734

Category: Printed Government Documents
QuickCheck Model: Pages 735 - 739

Source Citation Template - Group 10 - Publications - Books, CDs, Maps, Leaflets, and Videos

Continuing with the discussion on the use of the Source Citation Templates started

Source Citation Template - Source Group


This series of Blog posts will expand each of the Groups and show the various Categories that will appear on the Category menu. The list of Categories to select from. Each of these categories are referred to in Evidence Explained by Elizabeth Shown Mills

Group 10: Publications—Books, CDs, Maps, Leaflets, and Videos

Category: Print Publications
QuickCheck Model: Pages 646 - 653

Category: Electronic Publications
QuickCheck Model: Pages 654 - 657

Category: Image Copies
QuickCheck Model: Pages 658 - 661

Source Citation Template - Group 9 - National Government Records

Continuing with the discussion on the use of the Source Citation Templates started

Source Citation Template - Source Group


This series of Blog posts will expand each of the Groups and show the various Categories that will appear on the Category menu. The list of Categories to select from. Each of these categories are referred to in Evidence Explained by Elizabeth Shown Mills

Group 9: National Government Records

Category: Original Materials (United States)
QuickCheck Model: Pages 539 - 546

Category: Databases
QuickCheck Model: Pages 547 - 551

Category: Image Copies
QuickCheck Model: Pages 552 - 553

Category: Images Online
QuickCheck Model: Pages 554 - 556

Source Citation Template - Group 8 - Local and State Records - Property and Probate

Continuing with the discussion on the use of the Source Citation Templates started

Source Citation Template - Source Group


This series of Blog posts will expand each of the Groups and show the various Categories that will appear on the Category menu. The list of Categories to select from. Each of these categories are referred to in Evidence Explained by Elizabeth Shown Mills

Group 8: Local and State Records—Property and Probate

Category: Original Records
QuickCheck Model: Pages 487 - 491

Category: Image Copies
QuickCheck Model: Pages 492 - 494

Category: Derivatives
QuickCheck Model: Pages 495 - 496

Source Citation Template - Group 2 - Business and Institutional Records

Continuing with the discussion on the use of the Source Citation Templates started

Source Citation Template - Source Group


This series of Blog posts will expand each of the Groups and show the various Categories that will appear on the Category menu. The list of Categories to select from. Each of these categories are referred to in Evidence Explained by Elizabeth Shown Mills


Group 2: Business and Institutional Records


Category: Corporate Records
QuickCheck Model: Pages 161 - 166


Category: Lineage Society Records
QuickCheck Model: Pages 167 - 168


Category: Organizational Records
QuickCheck Model: Pages 169 - 170


Category: Professional Reports
QuickCheck Model: Pages 171 - 173


Category: School Records
QuickCheck Model: Pages 174 - 175

Source Citation Template - Group 7 - Local and State Records - Registration, Rolls, and Vital Records

Continuing with the discussion on the use of the Source Citation Templates started

Source Citation Template - Source Group


This series of Blog posts will expand each of the Groups and show the various Categories that will appear on the Category menu. The list of Categories to select from. Each of these categories are referred to in Evidence Explained by Elizabeth Shown Mills

Group 7: Local and State Records—Registrations, Rolls, and Vital Records

Category: Local Records
QuickCheck Model: Pages 421 - 428

Category: State-Level Records
QuickCheck Model: Pages 429 - 432

Source Citation Template - Group 6 - Local and State Records - Court and Governance

Continuing with the discussion on the use of the Source Citation Templates started

Source Citation Template - Source Group


This series of Blog posts will expand each of the Groups and show the various Categories that will appear on the Category menu. The list of Categories to select from. Each of these categories are referred to in Evidence Explained by Elizabeth Shown Mills

Group 6: Local and State Records—Courts and Governance

Category: Original Records
QuickCheck Model: Pages 373 - 377

Category: Image Copies
QuickCheck Model: Pages 378 - 381

Category: Derivatives
QuickCheck Model: Pages 382

Source Citation Template - Group 5 - Church Records

Continuing with the discussion on the use of the Source Citation Templates started

Source Citation Template - Source Group


This series of Blog posts will expand each of the Groups and show the various Categories that will appear on the Category menu. The list of Categories to select from. Each of these categories are referred to in Evidence Explained by Elizabeth Shown Mills

Group 5: Church Records

Category: Church Books
QuickCheck Model: Pages 311 - 313

Category: Image Copies
QuickCheck Model: Pages 314 - 317

Category: Derivatives
QuickCheck Model: Pages 318 - 320

Source Citation Template - Group 4 - Census Records

Continuing with the discussion on the use of the Source Citation Templates started

Source Citation Template - Source Group


This series of Blog posts will expand each of the Groups and show the various Categories that will appear on the Category menu. The list of Categories to select from. Each of these categories are referred to in Evidence Explained by Elizabeth Shown Mills

Group 4: Census Records

Category: Original Manuscripts
QuickCheck Model: Pages 237 - 238

Category: Digital Images
QuickCheck Model: Pages 239 - 243

Category: Microfilm
QuickCheck Model: Pages 243 - 252

Category: Derivatives
QuickCheck Model: Pages 253 - 256

Source Citation Template - Group 1 - Archives and Artifacts

Continuing with the discussion on the use of the Source Citation Templates started

Source Citation Template - Source Group

The next series of Blog posts will expand each of the Groups and show the various Categories that will appear on the Category menu:



Figure 195

Figure 195 shows the list of Categories to select from. Each of these categories are referred to in Evidence Explained by Elizabeth Shown Mills


Group 1: Archives and Artifacts


Category: Archived Material
QuickCheck Model: Pages 93 - 102


Category: Preservation Film
QuickCheck Model: Pages 103 - 104


Category: Private Holdings
QuickCheck Model: Pages 105 - 115

Source Citation Template - Group 3 - Cemetery Records

Continuing with the discussion on the use of the Source Citation Templates started

Source Citation Template - Source Group


This series of Blog posts will expand each of the Groups and show the various Categories that will appear on the Category menu. The list of Categories to select from. Each of these categories are referred to in Evidence Explained by Elizabeth Shown Mills


Group 3: Cemetery Records

Category: Cemetery Office Records
QuickCheck Model: Pages 209 - 212

Category: Grave Markers
QuickCheck Model: Pages 213 - 215

Category: Memorial Plaques
QuickCheck Model: Pages 216

Category: Derivatives
QuickCheck Model: Pages 217 - 219

Source Citation Template - Source Group

In an effort to learn the Source-Citation Templates the many Template Screens were reviewed to help select the best Template for a specific Source that was on hand. An Earlier Blog entry

Source-Citation Template - County Marriage Index

was created. Thinking the others might be interested in a little more information about these templates, over time, other blog entries will be created to help select the correct Template quicker.

This is only ONE WAY to select the appropriate template, but this series will be to walk through that various screens involved.

As you will see, the terms being use with the Family Tree Maker resemble that of Evidence Explained by Elizabeth Shown Mills

To access the Source-Citation Template, go to the People Work Space, selecting the Person Tab, the appropriate FACT is selected. For this example, the Name FACT is used. In Figure 183, below we select New (1)




Figure 183

Select New, and a Add Source Citations screen, where New is selected.



Figure 184


The New, Add Source screen, has a new line (the top line), if you have been a user of Family Tree Maker. It is the Select Source Template line. For this blog, we will Manually select the template. In the future, other options for selecting the Template will be shown.

On the Right end of the Select Template line, is the More button. (2).




Figure 185

A list of Source Groups are shown.



Figure 194


It is not necessary to have Evidence Explained, but it is helpful. For those with this book, each of these groups, seen about will be listed below with the Chapter and Page Number for each of these Groups.

Group 1: Archives and Artifacts
Evidence Explained: Chapter 3, Page 91

Group 2: Business and Institutional Records
Evidence Explained: Chapter 4, Page 159

Group 3: Cemetery Records
Evidence Explained: Chapter 5, Page 207

Group 4: Census Records
Evidence Explained: Chapter 6, Page 235

Group 5: Church Records
Evidence Explained: Chapter 7, Page 309

Group 6: Local and State Records—Courts and Governance
Evidence Explained: Chapter 8, Page 371

Group 7: Local and State Records—Registrations, Rolls, and Vital Records
Evidence Explained: Chapter 9, Page 419

Group 8: Local and State Records—Property and Probate
Evidence Explained: Chapter 10, Page 487

Group 9: National Government Records
Evidence Explained: Chapter 11, Page 537

Group 10: Publications—Books, CDs, Maps, Leaflets, and Videos
Evidence Explained: Chapter 12, Page 643

Group 11: Publications—Legal Works and Government Documents
Evidence Explained: Chapter 13, Page 725

Group 12: Publications—Periodicals, Broadcasts, and Web Miscellanea
Evidence Explained: Chapter 14, Page 777

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