tag:blogger.com,1999:blog-7431320127509797635.post4879647926549929586..comments2024-02-20T18:04:35.517-05:00Comments on Family Tree Maker User: Free Form Sources to TemplatesCousin Russhttp://www.blogger.com/profile/00326890362591254874noreply@blogger.comBlogger27125tag:blogger.com,1999:blog-7431320127509797635.post-76941106906476202082012-11-13T22:57:33.260-05:002012-11-13T22:57:33.260-05:00Allen,
I don't USE any citation information f...Allen,<br /><br />I don't USE any citation information from Ancestry or any other place. I DO COPY and Paste the "suggested" Citation information. I Paste that into the NOTES tab for that Citation.<br /><br />REASON: I move ALL of my Sources into the Source Template format. The Source Templates create Evidence Explained!! (EE) Source fields. Then, with the Citation Details, and Citation Text I provide the other information that EE wants to see. So, the Reference Note turns out like the First Reference Note suggests.<br /><br />I like to see the "suggested" Citation in the Notes for quick access to what Ancestry provided.<br /><br />For example: EE does not call for an Image Number or a FHL number for a Census Record. It's in what was in the Ancestry Citation, so I add it to the Citation Details.<br /><br />It's in the detail, but it would remind me that Ancestry was presenting a microfilm image, and their citation provided that image number, so I have chosen to include that in the Citation Details.<br /><br />Hope that is what you were looking for.<br /><br />Thank you for your comment.<br /><br />RussCousin Russhttps://www.blogger.com/profile/00326890362591254874noreply@blogger.comtag:blogger.com,1999:blog-7431320127509797635.post-34708171668643633322012-11-13T18:57:38.298-05:002012-11-13T18:57:38.298-05:00Russ,
What other information do you "copy a...Russ, <br /><br />What other information do you "copy and paste" from Ancestry.com to your source citations? <br /><br />AllenAnonymoushttps://www.blogger.com/profile/05197214339546060715noreply@blogger.comtag:blogger.com,1999:blog-7431320127509797635.post-91546343775580882062012-08-19T07:39:13.039-04:002012-08-19T07:39:13.039-04:00Susan,
You are welcome.
I'll create a blog p...Susan,<br /><br />You are welcome.<br /><br />I'll create a blog post to spell this out.<br /><br />Thank you,<br /><br />RussCousin Russhttps://www.blogger.com/profile/00326890362591254874noreply@blogger.comtag:blogger.com,1999:blog-7431320127509797635.post-73518846083359962272012-08-18T12:25:50.945-04:002012-08-18T12:25:50.945-04:00Russ,
YES,this makes sense! This is what I was l...Russ, <br /><br />YES,this makes sense! This is what I was looking for, now I know what I was doing wrong. I just needed to click,<br /> <br />"Add ICON, above the right column, the blank Citation comes up and I repeat the process."<br /><br />I was creating a new County each time.<br /><br />Thank you, Thank you, I think I've got it now!<br /><br />Susan<br />Anonymoushttps://www.blogger.com/profile/13321435046938562637noreply@blogger.comtag:blogger.com,1999:blog-7431320127509797635.post-81276647882131215442012-08-17T14:04:55.362-04:002012-08-17T14:04:55.362-04:00Susan,
The "Free Form" is sort of Templ...Susan,<br /><br />The "Free Form" is sort of Template. There are a few fields for to Create a Specific SOURCE.<br /><br />That is where we started.<br /><br />From that Free Form Source, we Add Citations.<br /><br />OK so far?<br /><br />With the Template Feature, see select the Template we want to use for the Source. For example the Census Year and Location<br /><br />1940 Maryland Baltimore (largest to smallest)<br /><br />When we select the 1880 - 1940 Population Schedule, Year and Location, we are presented with a Form to fill out.<br /><br />That Creates / defines the SOURCE we want to add citations to.<br /><br />I have a bunch of 1940 Census Sources. Pennsylvania, Maryland, New Jersey, etc., each State has a number of Counties. It might be 1, in might be 4 (counties).<br /><br />1940 Maryland Baltimore County<br />1940 Maryland Frederick County<br />1940 Maryland Harford County<br />1940 Pennsylvania Chester County<br />1940 Pennsylvania Delaware County<br /><br />that is what is listed in the Source Grouping List.<br /><br />Each of those Templates have all of the fields populated based on the questions in the fields.<br /><br />So far, I haven't created ANY Citations that link to people.<br /><br />Now, I find a 1940 Census Record, for Maryland, Baltimore County. So, from the Source Group list, I select 1940 Maryland, Baltimore and click on Add. The is has basically 3 fields. Citation Details, Citation Text, and Reference Notes.<br /><br />Note: the reference note field is populated when you select Add, as in Add a Citation to this Source. That information comes from the Template for that Source.<br /><br />Now, you fill in the Citation Details. You will notice that there is some greyed text in that field. That is the information that you want to put into that field.<br /><br />When you Tab to the Citation Text, you will note that the Reference Notes is expanded. The Citation Details are now inserted into the Reference Notes. <br /><br />Then you fill in the Citation Text. Again, the hints are in that the field.<br /><br />When you tab out of that, the Reference Note is again updated. If you do NOT have a check mark in the Include Citation Text box, it will not be included.<br /><br />Here is an example of a 1940 Pennsylvania, Chester County 'new citation'<br /><br />Reference NOTE without any Citations:<br /><br />1940 U.S. census, population schedule, Pennsylvania, Chester County; NARA microfilm publication T627, roll 3467; digital image, Ancestry.com (www.ancestry.com).<br /><br />So, I put this into the Citation Details box.<br /><br />Birmingham; enumeration district 15-3; sheet number 3-A; family number 49; Lines 31 - 34; John Marshall Highley household<br /><br />The Reference Note now looks like this:<br /><br />1940 U.S. census, population schedule, Pennsylvania, Chester County, Birmingham; enumeration district 15-3; sheet number 3-A; family number 49; Lines 31 - 34; John Marshall Highley household; NARA microfilm publication T627, roll 3467; digital image, Ancestry.com (www.ancestry.com).<br /><br />You will see in the above that the Citation Details were inserted into the Reference Notes.<br /><br />In this case, there is no additional information that the Citation needs for Evidence Explained format.<br /><br />I do have this, in the Citation Text:<br /><br />Record for John Marshall Highley<br /><br />That is only for me, as the Citation already had who the Head of Household was. Its not needed so I don't include the Citation Text box.<br /><br />OK - so I have another 1940 Pennsylvania, Chester County entry. I just select the Add ICON, above the right column, the blank Citation comes up and I repeat the process.<br /><br />Here is the Citation Details for the next household.<br /><br />East Bradford Township; enumeration district 15-231; sheet number 23-B; Route 52; family number 129 ; Lines 65 - 66; Ellwood Palmer Strode household<br /><br />The Resulting Reference Note:<br /><br />1940 U.S. census, population schedule, Pennsylvania, Chester County, East Bradford Township; enumeration district 15-231; sheet number 23-B; Route 52; family number 129 ; Lines 65 - 66; Ellwood Palmer Strode household; NARA microfilm publication T627, roll 3467; digital image, Ancestry.com (www.ancestry.com).<br /><br />Does that make sense?<br /><br />Russ<br />Cousin Russhttps://www.blogger.com/profile/00326890362591254874noreply@blogger.comtag:blogger.com,1999:blog-7431320127509797635.post-81585882207364642632012-08-17T12:43:05.274-04:002012-08-17T12:43:05.274-04:00OK thanks Russ,
I think I need to go back and re...OK thanks Russ, <br /><br />I think I need to go back and research Templates first, and make sure I understand them.<br /><br />Thanks for all you help,<br />SusanAnonymoushttps://www.blogger.com/profile/13321435046938562637noreply@blogger.comtag:blogger.com,1999:blog-7431320127509797635.post-88666860820782772802012-08-17T10:23:56.835-04:002012-08-17T10:23:56.835-04:00Susan,
That is NOT what I said.
YES, you can hav...Susan,<br /><br />That is NOT what I said.<br /><br />YES, you can have a 1940 Maryland Baltimore SOURCE, then Add a New Citation for each household.<br /><br />What you are trying to create is NOT a template but a Free Form source, then you will be adding Citations. <br /><br />That is NOT the same as using an FTM2012 Template.<br /><br />RussCousin Russhttps://www.blogger.com/profile/00326890362591254874noreply@blogger.comtag:blogger.com,1999:blog-7431320127509797635.post-82643828808389498282012-08-17T09:30:28.994-04:002012-08-17T09:30:28.994-04:00So I can't have 1 Master Source template for e...So I can't have 1 Master Source template for ex. "1940 Maryland Baltimore" and just add a new Citation for each household.<br /><br />I think I am making a New Source template (per state,county) for each citation. So I have example more than one "1940 Maryland Baltimore" Templates.<br /><br />Is this right?<br /><br />Sorry for all the questions.<br /><br />Susan Anonymoushttps://www.blogger.com/profile/13321435046938562637noreply@blogger.comtag:blogger.com,1999:blog-7431320127509797635.post-86230276349211223282012-08-17T07:16:02.218-04:002012-08-17T07:16:02.218-04:00Susan,
Not that I am aware of.
But, the Year, L...Susan,<br /><br />Not that I am aware of. <br /><br />But, the Year, Location IS BY County. So, the next household for that county, just create a new Citation.<br /><br />You DON'T Change a Citation you add a NEW citation for that next household. Remember, the Template is for the SOURCE.<br /><br />So, 1940 Maryland Census gets you started, but IF you look at the Template, you are asked for the County. The list of Source Groups would be<br /><br />1940 Maryland Baltimore<br />1940 Maryland Frederick<br />1940 Maryland Montgomery<br /><br />That's in the Left Column<br /><br />Selecting one of the above, would be the Citations for the Households.<br /><br />Also, if you really look at the fields you enter, AND the Reference Notes, you will see some words where you didn't enter information. So, there is some text that goes with the Template that we don't control. And that's a good thing.<br /><br />Hope that helps,<br /><br />RussCousin Russhttps://www.blogger.com/profile/00326890362591254874noreply@blogger.comtag:blogger.com,1999:blog-7431320127509797635.post-64048334610381804002012-08-17T07:04:25.911-04:002012-08-17T07:04:25.911-04:00Russ,
Is there a way to create one Template per C...Russ,<br /><br />Is there a way to create one Template per County and save it, and then just change the citations, are do I need to create a new Template every time?<br /><br />Thank you for spending your time with me!<br />Susan Anonymoushttps://www.blogger.com/profile/13321435046938562637noreply@blogger.comtag:blogger.com,1999:blog-7431320127509797635.post-40743228078313517852012-08-16T18:53:08.007-04:002012-08-16T18:53:08.007-04:00Susan,
Using the Year, Location, you would need a...Susan,<br /><br />Using the Year, Location, you would need a New Source for each County. Each County can have many Citations. Each Citation would be for household. If you have two households on the SAME Census Page (2B), then you could have two citations, one for each household. If the Household was on two pages, you would have ONE Citation, with two images attached. The Citation would say 11A and 11B for exampled, with Line Numbers 35-40, and 1-3.<br /><br />RussCousin Russhttps://www.blogger.com/profile/00326890362591254874noreply@blogger.comtag:blogger.com,1999:blog-7431320127509797635.post-43607404349004042042012-08-16T18:45:45.497-04:002012-08-16T18:45:45.497-04:00Russ, I need some clarification. Do I end up with ...Russ, I need some clarification. Do I end up with one Year,State, County (1860 Tennessee, Jefferson County)or do I need several, every time the Page, Roll, etc changes?<br /><br />Thanks for your help,<br />SusanAnonymoushttps://www.blogger.com/profile/13321435046938562637noreply@blogger.comtag:blogger.com,1999:blog-7431320127509797635.post-47028452293613595732012-08-16T17:14:03.841-04:002012-08-16T17:14:03.841-04:00Susan,
Good luck,
RussSusan,<br /><br />Good luck,<br /><br />RussCousin Russhttps://www.blogger.com/profile/00326890362591254874noreply@blogger.comtag:blogger.com,1999:blog-7431320127509797635.post-42735545164090583942012-08-16T16:42:26.572-04:002012-08-16T16:42:26.572-04:00Thank you Russ. One at a time, here we go.
Thank you Russ. One at a time, here we go.<br />Anonymoushttps://www.blogger.com/profile/13321435046938562637noreply@blogger.comtag:blogger.com,1999:blog-7431320127509797635.post-27883191650087968162012-08-13T17:21:43.604-04:002012-08-13T17:21:43.604-04:00Susan,
One at a time. I am taking ALL of my "...Susan,<br /><br />One at a time. I am taking ALL of my "free form" Sources and moving them into the Template format.<br /><br />It's easy (that does not mean fast). Create the Template, then select the Citation that you want into the Template, and in the right hand panel, use the down arrow and select the Template for the Citation that you are working on. Basically, that keeps your Citation, and puts it into the Year, Location template.<br /><br />I did some editing on the Citation to meet the Evidence Explained!! format in the Reference Note.<br /><br />RussCousin Russhttps://www.blogger.com/profile/00326890362591254874noreply@blogger.comtag:blogger.com,1999:blog-7431320127509797635.post-56470118713165309962012-08-13T17:05:44.385-04:002012-08-13T17:05:44.385-04:00Hi Russ,
I know this is an old post, but I am tr...Hi Russ, <br /><br />I know this is an old post, but I am trying to do some clean up also. <br /><br />Is there a easy way to change Census by Year, to a Census by Year and Location?<br /><br />Susan Johnson<br /><br />Thanks for what you do all us FTM users.<br />SusanAnonymoushttps://www.blogger.com/profile/13321435046938562637noreply@blogger.comtag:blogger.com,1999:blog-7431320127509797635.post-25744235604713470172012-05-22T09:45:13.210-04:002012-05-22T09:45:13.210-04:00Incredible page! Lots of family trees to choose fr...Incredible page! Lots of <a href="http://www.obituarieshelp.org/free_printable_blank_family_tree.html" rel="nofollow">family trees</a> to choose from. Thanks for the help.Anonymousnoreply@blogger.comtag:blogger.com,1999:blog-7431320127509797635.post-6175827203768872132012-03-17T05:53:21.705-04:002012-03-17T05:53:21.705-04:00Keith,
You have made your point.
I generated a G...Keith,<br /><br />You have made your point.<br /><br />I generated a GEDCOM file from this file and opened it in Legacy Family Tree an all of my citations, as best that I can tell Made it. I know they have made it to Roots Magic.<br /><br />The key term, that you used, "probably won't transfer", would apply to any of the genealogy management programs that use "templates", not just Family Tree Maker.<br /><br />Sorry, but I am not going to stop entering my information into Templates because something may or may not work.<br /><br />My experience is that the Citations survive a GEDCOM transfer.<br /><br />RussCousin Russhttps://www.blogger.com/profile/00326890362591254874noreply@blogger.comtag:blogger.com,1999:blog-7431320127509797635.post-1274777881839093772012-03-16T22:54:38.606-04:002012-03-16T22:54:38.606-04:00I agree that GEDCOM has many problems, and I don&#...I agree that GEDCOM has many problems, and I don't take issue with the templates themselves. However, until BetterGEDCOM or someone else comes up with a data exchange solution that's widely accepted, GEDCOM is what we're stuck with.<br /><br />My point was that a casual user might read your post and think that transferring their sources to the templates is a great idea without being aware that the templates probably won't transfer to another application, should they want to do so. If they're happy to stick with FTM, then you've given them an excellent set of instructions on how to do it.Keith Rigglehttps://www.blogger.com/profile/09211666785587732418noreply@blogger.comtag:blogger.com,1999:blog-7431320127509797635.post-51286803597608385232012-03-15T15:38:10.793-04:002012-03-15T15:38:10.793-04:00Ann,
Glad you like the blog and I appreciate your...Ann,<br /><br />Glad you like the blog and I appreciate your reading of it and commenting on it.<br /><br />Good luck in your research.<br /><br />RussCousin Russhttps://www.blogger.com/profile/00326890362591254874noreply@blogger.comtag:blogger.com,1999:blog-7431320127509797635.post-89557849143390243742012-03-15T15:35:59.396-04:002012-03-15T15:35:59.396-04:00Russ, No problem that is why I asked.I have tried ...Russ, No problem that is why I asked.I have tried the export to RFT and I had problems with it. My guess operator error! I was very frustrated.My main problem was with the formating. <br /><br />Ann<br />P.S. By the way I love your blog you have given me some great tips for using the newer versions of FTM.Anonymousnoreply@blogger.comtag:blogger.com,1999:blog-7431320127509797635.post-76282761828050449322012-03-15T15:06:37.740-04:002012-03-15T15:06:37.740-04:00Ann,
Sorry, I did NOT say that about citations. B...Ann,<br /><br />Sorry, I did NOT say that about citations. But the Templates clean them up and make them consistent.<br /><br />You CAN Share / Export to an RFT file for Word.<br /><br />RussCousin Russhttps://www.blogger.com/profile/00326890362591254874noreply@blogger.comtag:blogger.com,1999:blog-7431320127509797635.post-63310667164617014852012-03-15T14:45:14.026-04:002012-03-15T14:45:14.026-04:00Russ,
I have not looked at the endnotes and how ...Russ, <br /><br />I have not looked at the endnotes and how it prints out. I am not a big fan of endnotes. I prefer footnotes. I really hate having to go to the end of a document to find source or additional information while I am reading a document. <br /><br />If I am understanding what you are saying, if you use a template than the number on the citation will be the same for all references to it instead of repeating the same citation multiple times. That may be a benefit I over looked. I don't use very many of the reports in FTM as I want to edit them in Word. With the change in 2008 and the loss of being able to copy and paste into Word I have been exporting my file to other programs for reports.<br /><br />AnnAnonymousnoreply@blogger.comtag:blogger.com,1999:blog-7431320127509797635.post-45626512889131333232012-03-15T14:23:21.234-04:002012-03-15T14:23:21.234-04:00Ann,
Not a problem all. We all have choices.
Jus...Ann,<br /><br />Not a problem all. We all have choices.<br /><br />Just asking a question. Have you looked at you EndNotes? or any other Output from this change?<br /><br />As I mentioned earlier, the Template in a GEDCOM have very little if any impact. Template or Free Form will be Free Form in the GEDCOM.<br /><br />I am not worried about the Source Group issue.<br /><br />But what I have found in this clean up, is that the Free Form Sources and Citations, created individual People Citations. What I have done is to combine the Citations, like the Census Page has multiple people, now the Citation has those multiple people. I had 7 Citations for one Census Image, now it one.<br /><br />I tried the Census Year, not location, but during the earlier clean up, it didn't work as well for me as the Year and Location format.<br /><br />That is why we have choices.<br /><br />RussCousin Russhttps://www.blogger.com/profile/00326890362591254874noreply@blogger.comtag:blogger.com,1999:blog-7431320127509797635.post-34716747794808746442012-03-15T14:07:00.004-04:002012-03-15T14:07:00.004-04:00Russ you have me laughing as I am also cleaning up...Russ you have me laughing as I am also cleaning up my source groups and citations. Only I am going the other way! I started with over 1000 source groups and it was becoming increasingly difficult to find anything. I am now down to 558 and the number is decreasing. I have started lumping source groups together. Instead of 75 different source groups for the 1880 census, I now have a source group called 1880 U.S. Census and then I free form my citations. So far I lumped all my census records through 1920 this way and am working on the 1930 census. The biggest advantage so far, my source group list is significantly shorter thus making a bibliography also shorter. The next advantage is I can now source census records manually. I don't need a template. Another advantage is if I want to export my file to another program I don't have to worry if the templates transfer. I can now find sources I may need to use again very easily. For example I have a newspaper article from a Kentucky newspaper I need to source I just go to the source group called Kentucky newspapers and add my source. All I have to do is edit the reference note removing my source group title and everything prints great. For the census records I don't need to remove the source group title as it is part of the complete citation. <br /><br />AnnAnonymousnoreply@blogger.com