Saturday, April 19, 2014

FTM2014 - Pennsylvania Certificate of Death Web Merge

Here is a follow up to: The Report Worked the FIRST time

I selected my ancestor, Husband of 2nd great aunt, and went to the Web Search Workspace, as the hint's haven't caught up yet, here is the search screen. The FIRST hint, is the same one that I saw on the manual search.

MY information is on the Left, with the results from Ancestry on the Right. I did the Web Merge from here. I am not sharing those screens, as I have done so in the past.

The Image is in the Media Workspace, I will have to convert the Ancestry Citation to the Template format.

I will do a clean up follow up, because of some "errors" that I saw. For example, the screen above shows the Birth location as "Dubland Ireland". We know how that Dublin is spelled. The normal response would be an indexing problem. Nope.

Here is the transcribed view:

Here is the record

Just reminds me to LOOK AT THE RECORD.

Copyright © 2014 by H R Worthington

Friday, April 18, 2014

The Report Worked the FIRST time

Release of New Records - I want a report

My last blog post gave me my list of 8 people who I should look for when the Pennsylvania records were released. Finally had a minute to talk a look. 

I thought I would look for the person from whom I picked up my middle name. I put in the name that I knew and only the state of Pennsylvania.

In this case, I didn't even put in the date. I usually put in the date, but wanted to do a compare and contrast for this.

89 hits. Too many. Because I didn't use data, the sliders were not helpful.,I went back to Edit my search, and put in his birth and death date to see what that looks like.

There he is at the top of the list.AND I found his middle name. How good is that !!!!

Will have to take a look.

Happy Dance !!
Copyright © 2014 by H R Worthington

Wednesday, April 16, 2014

Release of New Records - I want a report

So, an online database is releasing a new set of records for Deaths that occurred in Pennsylvania between the years 1906 and 1924 and I want to be ready. How do I generate such a report?

Go to the Publish Workspace, selected Person Reports, and Custom Report and click on the Create Report button.

Then click on the Items to Include menu in the Right Hand Panel and UNCHECK the Preferred Only box. That is because you want to make sure that you pick up all death dates.

Then click on "Selected Individuals" Then click on Filter IN.

This will bring up what to Include. For this case, it is Death FACT, Place, Contains Pennsylvania. It's important that you have the Place Names resolved so that the State spelling is consistent.

Also, make sure that Alternate facts is checked.

This will give a list of EVERYONE with a Death FACT in Pennsylvania

This has 162 people in it. Now to Filter OUT everyone who died BEFORE 1906.

That got me down to 54. Now to Filter OUT everyone who died AFTER 1924.

That got me down to 10.

The hi-lited name has no death date, which is why it is on the list.

Then Filter OUT Death DATE is Blank.

Now I have a report to run when the records are released.
Copyright © 2014 by H R Worthington

Tuesday, April 15, 2014

Notes, Notes, Notes and more notes

As a follow up to an earlier blog post, I had to go look at some statistics about my file. That has caused me to go do some clean up work. Specifically, to get ALL of my Find-A-Grave Sources into the Template Format.

With 8,937 people in my file, with 448 Sources only 197 of them were in the Template format. That is a long term "work in progress". I have always thought that my 2nd most used Source was Find-A-Grave memorials. Sure enough, 55 of the 448 were Find-A-Grave sources accounting for 334 Citations and 2,572 Facts.

So I decided to spend some time evaluating how many of the Find-A-Grave Sources were in the Template format. Very quickly into this project, I realized that over time I had entirely too many notes. Actually, not enough notes, but the notes were not in the right place. That was caused because we didn't have some of the notes, and we were not always able to do anything with the notes.

We have the Person Notes, Sources Notes, Fact Notes, and Research Notes, to mention a few.

What I had been doing early on was the put notes from a Find-A-Grave Memorial into the Person Notes pages.

Some time AFTER I did this work I figured that these notes really needed to be in the Fact Notes field. In the Person Notes field I want the stories that I create or newspaper articles, letters, not "data" that I put into the database.

What I want to do, is to CUT (CTRL+X) from the Person Notes field, and Paste (CTRL+V) that information into the Fact Notes field. I keep my Find-A-Grave Notes in a Find-A-Grave Fact. I have talked about that here, but I created a Find-A-Grave Fact, that is Private, that only I can see them. They won't appear in a report unless I specifically ask for Private Notes. This information is helpful to me.

Because I had done some formatting of the information in the Notes field, so it looked nice, I will see a pop-up message on the way.

It's asking me if I want to keep the formatting of the information. I do, so I select the 2nd option.

I Paste (CTRL+V) (CMD+V for the Mac) that information into the Find-A-Grave Fact Notes field.

BUT, I still have something in the Person Notes field. It is a reference number that I had used for my Research Notes. This doesn't belong here. It belongs in my Research Notes.

Like before, I Cut (CTRL+X) from the Notes and Paste (CTRL+V) it into the Research Notes field.

The Research Notes is that 2nd ICON, and the Toggle Research Notes On or Off is next to it, or the 3rd ICON. Like the Fact Notes, my Research Notes are for my information.

I will take me a couple of hours to do this clean up, but it will be worth it "at the end of the day".

The Find-A-Grave project was put on hold, as I found some interesting issues that have come up, but will blog about that here shortly.
Copyright © 2014 by H R Worthington

Access the Civil War Collection

This announcement came across my desk and thought I would share it with you
Access the Civil War Collection
To remember the commencement of the Civil War in April 1861, Fold3 invites you to explore all records in its Civil War Collection []for free April 14–30.

Explore Civil War documents featuring everything from military records to personal accounts and historic writings. Soldier records include service records, pension index cards, “Widows’ Pension” files, Navy survivors certificates, Army registers, and much more. Other record types include photographs, original war maps, court investigations, slave records, and beyond. Items such as the Lincoln Assassination Papers, Sultana Disaster documents, letters to the Adjutant General and Commission Branch, and the 1860 census are also contained in the Civil War Collection.

Confederate-specific records include Confederate service records, amnesty papers, casualty reports, and citizens files, as well as Confederate Navy subject files and Southern Claims Commission documents.

Join Fold3 in its commemoration of the Civil War. Discover information on famous participants as well as your own Civil War ancestors through documents, photos, and images that capture the experiences and vital information of those involved in America’s deadliest conflict. Then commemorate your ancestors by creating or expanding memorial pages for them on Fold3’s Honor Wall []. Get started searching the Civil War Collection here[].

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